A simple example from one of our clients. The same employee works
remotely and handles foreign supplier invoices and bank statements.
This conservative calculation is based on measurements from a live
process at a typical monthly volume. The two processes described recover
114–126 hours a year. When automation covers more of a role burdened
with similar work, a prudent estimate rises to 300–500 hours a year. The
calculation excludes the additional value of fewer errors and less time
spent investigating exceptions.
Foreign supplier invoices in PDF
120 documents: from six hours to one
Manual entry of an invoice – including supplier master data,
line-item matching, date checks, the applicable National Bank of
Poland exchange rate and currency conversion – takes an experienced
operator around three minutes. A language model extracts data from
a typical two-page invoice in 2–3 seconds. PointERP matches the
supplier and line items, applies validation rules, and the operator
approves the result. The complete workflow takes about 30 seconds
per document.
Banking and payment matching
A full month: from 5–6 hours to around 30 minutes
Once a statement is imported, the system identifies the
counterparty and proposes open items for clearing. Where the
match is uncertain, the operator decides; the confirmed choice then
helps match the next similar payment automatically. The linked data
is prepared in a format tailored to the accounting system used by
the client or their external accounting provider.
A structured stream of data
Management sees the process, not employee activity.
The employee can work remotely while the system retains the current
document and payment status, including cleared and outstanding
items, as well as exceptions.
Management information is created as the work happens – without
separate reporting or asking what has already been completed. The
process no longer depends on private files or one person's memory.
Continuous improvement
Go-live does not end the process. It creates evidence for the next
improvement.
Together with the client, we examine exceptions, recurring decisions
and the steps that continue to consume time. We use that evidence to
design the next features and verify their impact in day-to-day work.
Capacity for growth
The business grows. Repetitive work does not have to grow with it.
Recovering 300–500 hours per person each year releases 15–25% of the
working capacity of every role involved in the process. The business
can handle more volume without adding another person solely for
repetitive processing.
The recovered capacity does not disappear. It is redirected to
management reporting and analysis, customer service, and exceptions
that genuinely require the employee's knowledge, expertise and
accountability.
